Out There Entertainments – Artist & Band Membership Agreement

Plain-English Working Agreement for Platform Use

Last Updated: 28 April 2026

This Artist & Band Membership Agreement explains how Out There Entertainments, also referred to as “OTE”, “we”, “us” or “our”, works with performers, musicians, entertainers, DJs, singers, bands, hosts and artists who join, claim or use a profile on our platform.

This is a plain-English working agreement. It is designed to make sure both Out There Entertainments and the Artist understand how the platform works, what is included, how profiles are managed, how bookings are handled, how membership tiers work and what is expected from each side.

By signing up, creating an artist profile, claiming a profile, submitting your details, using the platform, accepting booking opportunities through OTE or maintaining a membership, you confirm that you have read, understood and accepted the terms set out below.

1. About the OTE Platform

Out There Entertainments is a modern entertainment platform designed to connect clients with talented local performers. From DJs and singers to bands, hosts and entertainers, our website helps clients discover, browse and book entertainment for events in one simple place.

The platform also supports artists by giving them a professional online presence, increased exposure, booking opportunities and access to member benefits. These may include professional artist profiles, directory placement, regular promotions, gig opportunities, discounted studio time, creative service discounts, custom merchandise options, sponsorship and partnership opportunities, and dedicated artist support depending on the membership tier selected.

The platform works best as a two-way partnership. OTE can help promote you, showcase your act and put you in front of potential clients, but artists are also expected to keep their profiles updated, respond to opportunities, provide accurate information and represent themselves professionally.

OTE is a promotional, directory and booking support platform. It is not your employer and does not guarantee work, income, bookings or enquiries.

Nothing in this agreement is intended to create an employment relationship, partnership, joint venture or exclusive agency relationship between OTE and the Artist.

2. Public Directory, Claimed Profiles and Unclaimed Profiles

OTE operates a public artist and performer directory. This directory allows clients to browse profiles, explore styles and experience, and choose entertainers that best suit their event.

Some profiles may be created using publicly available information to help artists be discovered through the platform. These profiles are classed as unclaimed or unofficial until the artist, band or act claims the profile or contacts OTE to update, activate or remove it.

Where OTE creates an unclaimed profile using publicly available information, we will only use information that is relevant to the artist directory and platform purpose. Artists can request to claim, update, correct or remove their profile at any time. Further details about how OTE handles personal information are set out in our Privacy Policy.

If you find yourself, your band or your act listed in the directory, you can contact OTE to claim your profile, update your information, activate membership benefits or request removal.

Unclaimed profiles are not eligible for membership perks, platform support, promotional benefits or paid membership features until they have been claimed and activated.

OTE will make reasonable efforts to ensure directory information is accurate, but artists are responsible for checking and updating their own claimed profiles.

3. Purpose of the Artist Membership

The OTE Artist Membership exists to:

Promote and showcase local entertainers and performers.

Give artists a professional profile within the OTE platform.

Help clients browse and book entertainment more easily.

Provide structured promotional and marketing support.

Create opportunities for paid bookings and public exposure.

Offer access to discounted services, creative support and professional tools.

Build a platform where both clients and artists benefit from a clearer booking process.

OTE is here to help enhance your visibility and support your growth, but we do not guarantee bookings, income, enquiries, social media growth, performance slots, sponsorships or specific results.

4. Free Platform Sign Up

Signing up to the OTE platform is free.

Artists can create a profile, appear in the directory and start building visibility through the Promotional membership without paying a sign-up fee or monthly membership fee.

The free Promotional membership gives artists a simple way to get started, be seen and receive suitable opportunities through the platform. If an artist wants access to additional creative support, studio discounts, wider promotion or higher-level platform benefits, they can upgrade to a paid membership tier.

Paid memberships also have no separate sign-up fee. The monthly price shown is billed annually unless clearly stated otherwise.

5. Membership Tiers and What They Include

OTE currently offers three membership tiers. These may be refined, expanded or adjusted over time as the platform develops.

5.1 Tier 1 – Promotional Membership

Current pricing: Free to join. No monthly membership fee.

The Promotional membership is designed for starter, emerging or independent artists looking to generate visibility and build a following.

This tier may include:

Professional Artist Profile.

Featured in the Artist Directory.

Regular Promotions.

Gig Opportunities.

Ability to receive booking enquiries through the platform.

Access to the basic OTE platform.

Visibility within the public artist directory.

The Promotional membership is free to join, but OTE may take commission from confirmed bookings made through the platform. The current commission rate for Promotional members is 40% on confirmed platform bookings, unless otherwise agreed in writing.

Commission only applies where a booking is made, managed, introduced or confirmed through OTE.

5.2 Tier 2 – Musical Membership

Current pricing: £29.99 per month, billed annually at £359.88 per year, unless otherwise stated.

The Musical membership is designed for emerging artists who want stronger promotion, creative support and recognition.

This tier may include everything in the Promotional membership, plus:

Mixing and Mastering.

Production and Recording.

Discounted Studio Time.

Regular Promotions.

Featured in the Artist Directory.

Professional Artist Profile.

Gig Opportunities.

Creative Service Discounts.

Priority consideration for suitable promotional opportunities.

Access to relevant member updates, showcases and platform campaigns.

There is no separate sign-up fee for the Musical membership. The membership is billed annually unless otherwise stated.

The Musical tier is designed for artists who want to strengthen their sound, improve their content, access creative support and increase their exposure through the platform.

5.3 Tier 3 – All In Elite Membership

Current pricing: £39.99 per month, billed annually at £479.88 per year, unless otherwise stated.

The All In Elite membership is OTE’s highest-level membership, designed for established acts seeking maximum exposure, support and opportunity.

This tier may include everything in the Promotional and Musical memberships, plus:

Dedicated Artist Support.

Custom Merchandise Options.

Sponsorship and Partnership Options.

Mixing and Mastering.

Production and Recording.

Discounted Studio Time.

Regular Promotions.

Featured in the Artist Directory.

Professional Artist Profile.

Gig Opportunities.

Priority promotion and booking opportunities.

Profile review and optimisation support.

Access to selected premium creative discounts.

Priority consideration for campaigns, events and showcases.

There is no separate sign-up fee for the All In Elite membership. The membership is billed annually unless otherwise stated.

The All In Elite tier is designed for artists who want a more supported platform experience with increased visibility and access to higher-level opportunities.

6. Membership Payments, Billing and Commission

OTE may offer different ways to use the platform depending on the membership tier, promotion or agreement available at the time.

These may include:

A free Promotional membership.

Paid annual memberships for Musical and All In Elite.

Commission on confirmed bookings made through the platform.

Where a paid tier is selected, membership is billed annually unless clearly stated otherwise. This helps OTE plan promotions, manage profile activity, organise opportunities and maintain consistency throughout the year.

Where a free Promotional membership is active, OTE may take commission from confirmed bookings made through the platform. The current Promotional commission rate is 40% on confirmed platform bookings, unless otherwise agreed in writing.

Unless agreed otherwise, commission is calculated from the confirmed artist booking fee for the booking introduced, managed or confirmed through OTE. Any expenses, travel costs, deposits, VAT treatment or additional charges should be agreed as part of the booking details before confirmation.

Where a paid membership is active, any booking commission, service fee or administration fee will be explained before the booking is confirmed, where applicable.

Membership applies to one artist, performer, entertainer, host, DJ, singer, act or band only. Each artist or band must have their own profile and membership.

7. Membership Renewal, Cancellation and Refunds

Paid memberships are billed annually unless otherwise stated.

Paid memberships may renew unless cancelled before the renewal date, where renewal has been agreed as part of the sign-up or payment process. You may cancel your renewal before the next billing period. Cancelling stops the next renewal but does not automatically refund the current paid term.

Because profile setup, platform access, promotional activity and membership benefits may begin shortly after joining, refunds are not normally provided once access, profile work or membership benefits have started.

Nothing in this agreement affects any statutory rights you may have. Where any cancellation, refund or cooling-off rights apply by law, OTE will follow those requirements.

If you ask OTE to begin profile setup, platform access, promotional work or membership services straight away, you understand that charges may apply for work already started or services already provided where permitted by law.

If you wish to cancel, downgrade or discuss your membership, you should contact OTE using the details provided in this agreement.

OTE reserves the right to remove, suspend or deactivate a profile if there is a breach of this agreement, misuse of the platform, non-payment, misleading information or behaviour that could damage OTE’s reputation.

8. How Bookings Work Through OTE

OTE is designed to make the booking process simple for both clients and artists.

Clients can browse the directory, view artist profiles, build their own event, select preferred performers or services, choose a date and submit a booking request through the platform.

A typical booking process may work as follows:

A client submits an enquiry through the OTE website or contacts OTE directly.

OTE reviews the enquiry and identifies suitable artists.

OTE may contact you with the event details, including date, location, timings, event type, performance requirements and any special notes.

You confirm your availability and provide your fee or quote where required.

OTE presents the pricing to the client, which may include your fee plus any OTE commission, service fee or administration charge.

If the client proceeds, OTE may help confirm the booking details and payment process.

You attend and perform the booking as agreed.

OTE pays your agreed artist fee in line with the agreed payment process.

OTE may help manage the front-end enquiry, communication and booking process, but OTE is not your employer, legal representative or exclusive agent.

9. Artist Payments for Gigs

Artists are paid for confirmed gigs performed through the platform in line with the agreed booking terms.

Payment amounts, payment timing, deductions, commissions or service fees will be confirmed as part of the booking process.

OTE may deduct agreed commission, service fees or platform fees before paying the artist where applicable.

Artists should not assume a booking is confirmed until OTE has confirmed the details and any required payment or deposit arrangements have been completed.

If a booking is cancelled, postponed or changed, payment will depend on the cancellation terms, timing, client agreement and any specific arrangement confirmed for that booking.

10. Artist Responsibility for Performances

Once a booking is confirmed, the performance itself is your responsibility.

This includes:

Arriving on time.

Supplying suitable equipment unless otherwise agreed.

Performing to the agreed standard.

Communicating clearly with OTE and/or the client.

Managing travel, setup and pack-down.

Behaving professionally at all times.

Following venue rules and event requirements.

Ensuring your act matches the description, style and service promoted.

Providing any required insurance, documents or compliance information.

OTE may introduce, recommend or book you, but your conduct, quality, reliability and performance remain your responsibility.

11. What OTE Does Not Guarantee

OTE works hard to promote artists and build opportunities, but you understand and accept that:

OTE does not guarantee bookings.

OTE does not guarantee income.

OTE does not guarantee a specific number of enquiries.

OTE does not guarantee social media growth or engagement.

OTE does not guarantee performance slots.

OTE does not guarantee press coverage.

OTE does not guarantee sponsorships or partner opportunities.

OTE is not responsible for client decisions, cancellations or changes.

The platform is designed to create visibility and opportunity, but results depend on many factors, including demand, client preference, availability, pricing, location, genre, quality of profile, artist engagement and wider market conditions.

12. Artist Profile Content

You are responsible for providing accurate and appropriate information for your profile.

This may include:

Artist or band name.

Biography.

Images.

Videos.

Music links.

Social media links.

Genre.

Location.

Performance style.

Booking information.

Experience and previous work.

Availability information.

You must not submit misleading, offensive, copyrighted, unlawful or inappropriate content.

By submitting materials to OTE, you confirm that you either own the content or have permission to use it.

OTE may edit, format, shorten or adapt submitted content to make it suitable for the website, directory, promotional material, email campaigns or social media.

13. Media Usage and Promotional Permission

By joining, signing up or claiming a profile, you give OTE permission to use your supplied images, videos, logos, music links, biography and promotional materials for platform-related marketing.

This may include use on:

The OTE website.

Artist directory pages.

Social media posts.

Email campaigns.

Platform campaigns.

Promotional graphics.

Event materials.

Partner or sponsor campaigns where relevant.

You keep ownership of your original materials. OTE is given permission to use them for promotion connected to your profile, membership, platform presence or bookings.

If you leave the platform, you may request removal of your supplied materials and OTE will action this within a reasonable timeframe, unless the material is required for record keeping, past campaign records, completed booking evidence or legal/admin purposes.

14. Professional Conduct

Artists using the OTE platform are expected to behave professionally at all times.

You agree to:

Treat clients, venues, audiences and OTE staff with respect.

Respond to enquiries in a reasonable timeframe.

Honour confirmed bookings.

Represent yourself honestly.

Avoid behaviour that could damage OTE’s reputation.

Avoid abusive, offensive or inappropriate behaviour online or offline.

Raise any issues with OTE calmly and professionally.

OTE may suspend or remove an artist if there are serious complaints, repeated issues or behaviour that brings the platform into disrepute.

This may include, but is not limited to:

No-shows.

Late cancellations without good reason.

Rudeness or abuse.

Unsafe conduct.

Poor communication.

Misrepresentation of your act.

Inappropriate online behaviour.

Damage to venue or client property.

Failure to deliver an agreed booking.

Serious misconduct may result in removal from the platform without refund, subject to any statutory rights that may apply.

15. Mutual Promotion

OTE invests time into building the platform, promoting artists and creating opportunities. In return, artists are encouraged to support the platform where reasonable.

This may include:

Sharing your OTE profile link.

Tagging Out There Entertainments in relevant posts.

Mentioning OTE when promoting confirmed bookings.

Using OTE-created promotional materials appropriately.

Keeping your profile updated.

Engaging with opportunities sent to you.

Helping promote the wider platform.

The more active and engaged artists are, the stronger the platform becomes for everyone.

16. OTE’s Responsibilities

OTE will aim to:

Host and maintain your artist profile.

Promote you according to your membership tier.

Keep the platform professional and easy to use.

Share relevant opportunities where suitable.

Manage general website enquiries.

Represent your act honestly based on the information you provide.

Maintain the quality and reputation of the directory.

Support the ongoing growth of the platform.

Provide access to eligible perks and benefits where available.

OTE will make reasonable efforts to support members, but promotional schedules, perks, offers and opportunities may vary depending on availability, partners, demand and platform activity.

17. Perks, Discounts and Partner Offers

Some memberships may include access to perks, discounts, partner offers or creative services.

These may include:

Discounted studio time.

Mixing and mastering.

Production and recording.

Creative service discounts.

Merchandise options.

Sponsorship or partnership opportunities.

Promotional campaigns.

Artist support.

These benefits may be provided directly by OTE or through third-party partners. Availability may vary and some offers may be subject to partner approval, location, scheduling, capacity or additional costs.

Perks, discounts, sponsorships, merchandise options and partner opportunities are subject to availability and suitability. Inclusion in a paid tier does not guarantee that every opportunity, partner offer or campaign will be available to every artist.

Unclaimed and unofficial profiles are not eligible for OTE perks unless they are claimed and activated.

18. Suspensions, Deactivations and Removals

OTE may suspend, deactivate or remove a profile if:

The artist breaches this agreement.

The artist behaves unprofessionally.

The artist submits inappropriate content.

The artist misuses the platform.

The artist receives substantiated complaints.

The artist damages OTE’s reputation.

The profile contains inaccurate or misleading information.

The profile owner requests removal.

Membership payments are not made when due.

If a profile is deactivated, it may be reactivated at OTE’s discretion once any issues have been resolved.

If an unclaimed or unofficial profile is removed following a valid request, OTE will remove it within a reasonable timeframe.

Artists may request profile deactivation or membership cancellation by contacting OTE. Deactivation may remove the profile from public view, but OTE may retain records where needed for admin, legal, booking, accounting or dispute-resolution purposes.

19. Liability Statement

OTE is a promotional, directory and booking support platform. It is not an employer and does not control the artist’s performance, conduct or business operations.

Nothing in this agreement limits or excludes liability where it would be unlawful to do so, including liability for death or personal injury caused by negligence, fraud, fraudulent misrepresentation or any rights that cannot legally be excluded.

You acknowledge that:

You perform at your own risk.

You are responsible for your own equipment.

You are responsible for your own travel.

You are responsible for your own public liability insurance where required.

You are responsible for your behaviour and performance.

You are responsible for ensuring your act is suitable for the booking accepted.

OTE is not liable for accidents, losses, damage, injury, cancellations or disputes arising from your performance, conduct, equipment, travel or failure to deliver an agreed booking, except where OTE is legally responsible.

OTE is not responsible for disagreements between artists, clients, venues, suppliers or third parties once a booking has been agreed, although OTE may choose to help resolve issues where appropriate.

20. Insurance, Legal and Compliance

Artists are responsible for ensuring they have any insurance, licences, permissions or legal requirements needed to perform.

This may include, where relevant:

Public liability insurance.

PAT-tested equipment.

Music licences or permissions.

Right to work requirements.

DBS checks where appropriate.

Venue or event-specific compliance.

Health and safety requirements.

Risk assessments where required.

OTE may request proof of insurance, compliance or supporting documentation for certain bookings.

Failure to provide required documents may affect whether you can be recommended or booked for certain events.

21. Privacy and Data Handling

OTE may collect and use information provided by artists, clients and third-party sources for the purpose of running the platform, managing profiles, handling enquiries, supporting bookings and promoting artists.

This may include contact details, artist names, profile information, images, links, booking information and communication records.

Where profile information is collected from publicly available sources, OTE will use it only for relevant directory and platform purposes. Artists can contact OTE to claim, update, correct or request removal of their profile.

Further details about how personal information is collected, used, stored and shared are set out in the OTE Privacy Policy.

By using the platform, submitting your details or claiming a profile, you agree to OTE handling your information in line with its Privacy Policy and applicable data protection requirements.

22. Updates to This Agreement

OTE may update this agreement as the platform develops, membership options change, prices are adjusted, new perks are added or booking processes are refined.

The latest version published or provided by OTE will apply to ongoing use of the platform.

Where significant changes are made, OTE will aim to communicate them clearly.

Continued use of the platform after changes are made will be treated as acceptance of the updated agreement.

23. Contact Details

For membership support, profile claims, profile removals, booking questions or platform enquiries, please contact:

Email: info@outthereentertainments.co.uk
Phone: 07983 517 569

24. Agreement Confirmation

By joining, signing up, claiming a profile, maintaining a profile, accepting platform benefits or using OTE to receive enquiries, you confirm that:

You have read and understood this agreement.

You understand how the membership tiers work.

You understand that Promotional membership is currently free to join.

You understand that Musical and All In Elite are paid memberships billed annually unless otherwise stated.

You understand that there is no separate sign-up fee for paid memberships.

You understand that OTE may apply commission or service fees to bookings where applicable.

You understand that Promotional members may be subject to 40% commission on confirmed platform bookings.

You understand that OTE does not guarantee bookings, income or enquiries.

You understand that unclaimed profiles are not eligible for OTE perks until claimed and activated.

You understand that perks, discounts, sponsorships, merchandise options and partner opportunities are subject to availability and suitability.

You agree to act professionally and represent yourself honestly.

You accept that OTE may suspend, deactivate or remove profiles where necessary.

You understand that bookings may be processed, managed or introduced through OTE, but the performance itself remains your responsibility.

You understand that nothing in this agreement affects any statutory rights that may apply.

This agreement forms the working understanding between you and Out There Entertainments regarding use of the platform and artist membership.